Aligra Hinckley
Job description
Aligra is currently seeking a Facilities & Maintenance Administrator for our client in Hinckley. In this role, you will be responsible for utilising computer software systems to manage maintenance management activities and provide administrative support to the Facilities & Maintenance and Engineering teams.
About the Role
As a Facilities & Maintenance Administrator, you will be responsible for:
- Utilising computer and computer software system maintenance management system (MMS or similar) set up system functions, enter data and process information related to Engineering, Facilities,
- Maintenance and other related equipment or activities
- Provide activities forecast by using system reports and functions
- Ensure updates are entered into the MMS in a timely manner to provide performance management
- Work with UK teams to identify and implement new MMS capabilities and initiatives
- Interact with various departments to provide information and resolve issues when possible, or ensure escalation to correct department or level for solutions
- Perform administrative activities, including end dates of service contracts & advise of renewals dates, internal audits to ensure compliance, budget & expenditure tracker for the Facilities & Maintenance and
- Engineering Team, creation/maintenance of an Engineering/Maintenance UK Qualifications/Skills
- Database, creation of process flows and work instructions for process, DB usage etc.
- Coordinate UK Engineering Team’s (Engineering, Maintenance, and Facilities) administration and documentation to ensure completeness and compliance per local laws, guidance, and legislation
- Monitor procurement/purchase requisitioning activities within the UK Engineering and Facilities Team
- Maintenance and analysis of database up to date with timely, accurate, and detailed information across UK e.g. Task completion, overdue, hours with contractors, travel time
- Train, mentor, and coach site engineering and maintenance teams on their use of documentation and systems to improve the standard of administration
- Liaise and work closely in conjunction with Facilities & Maintenance Team UK, Engineers (Site Lead and team) from other UK sites, Engineering Manager UK, Finance UK, and Procurement UK/EMEA
How You Will Contribute
- To be successful in this role, you must be able to follow through on all assignments, meet deadlines consistently, have strong office administration skills including complete knowledge of Microsoft Office, and be professional, accurate & precise, ability to manage multiple tasks. Additionally, a valid driving licence and use of a vehicle is required as travel between sites will be required.
Shifts & Pay
- We are delighted to be able to offer flexible start times between 07:30-08:30. The role will be working Monday to Friday, 40 hours per week.
- £12.08 per hour
About Aligra
Aligra have been established since 2007 and have since implemented supply partnerships with a number of the UK’s leading logistics companies. Whilst we work across all industries, we specialise in recruitment and talent management for the Automotive & Engineering, Driving & Industrial, Hospitality and Professional & Executive sectors.